WeaveAi designs, implements and automates the systems mid-size companies run on — whatever software your business needs, we deliver it. We work with any tool under the sun, build to your budget, and automate the monotonous work exactly the way you want it. Not sure what you need? Tell us your budget and goals — we'll figure it out for you.
From strategy to hands-on build to team enablement — one partner for the whole journey, not a report you have to implement yourself.
Hourly or project-based advisory to diagnose bottlenecks and design the right operating model for your team.
We stand up ClickUp, HubSpot, Zoho and Google Workspace the right way — tailored to how you actually work.
Automate the repetitive work with n8n and Claude — from lead enrichment to document generation and hand-offs.
A clean, scalable workspace structure with roles, permissions and naming that won't collapse as you grow.
Group workshops and 1:1 coaching so your team adopts the system with confidence — with SOPs they'll keep using.
Dashboards and reporting that keep progress visible — everything monitored and managed for you and your team.
We're not tied to a single vendor. Tell us your budget and what's slowing you down — we'll design the most cost-effective way to get it done, and automate the repetitive work so your team doesn't have to.
From CRMs and project management to accounting, support, marketing and custom apps — whatever software your business needs, we can source, set up and connect it.
Have a number in mind? We'll make it work. Not sure? Give us your requirements and we'll figure out the leanest path — as cost-effective as you want it to be.
The boring, repetitive work — data entry, follow-ups, reports, hand-offs — automated exactly the way you want, so your people focus on work that matters.
Just tell us your budget and what you're trying to achieve. We'll come back with recommendations and a plan — no jargon, no pressure.
Share your budget & goals →These are our specialties — not our limits. If a different tool fits your budget and workflow better, we'll recommend it, set it up and automate it just the same.
Six tools, one connected workflow
Hover any tool to see the job it does in the system.
A snapshot of the platforms we implement, integrate and automate across every category. Don't see yours? We'll learn it. Highlighted tools are our core specialties.
…and many more. If it has an API or a login, we can probably automate it.
Six steps that take you from scattered tools and spreadsheets to a single, automated system your whole team trusts.
We map your workflows, teams and pain points, and define the goals the system must hit.
We design the workspace structure — spaces, pipelines, fields, permissions — built to scale.
We build it out across your chosen tools, migrate your data, and configure every view.
We connect the stack with n8n and Claude so repetitive work happens on its own.
Group workshops and 1:1 coaching, plus SOPs, so adoption sticks after we leave.
Dashboards and reporting keep goals visible and give you a feedback loop to improve.
A look at how we've architected and automated operations for growing businesses — from tender bidding and freight logistics to trading and back-office teams. Client names are anonymized for privacy.
Carrier quotes landed in the inbox in every possible shape — some in the body of an email, some buried in PDF or Excel attachments, and never the same format twice. Every rate had to be read by hand, judged as drayage or shipping, and retyped into the master sheet. By the time a lane needed pricing, the numbers were scattered, stale, and impossible to compare side by side.
A Claude-powered extraction layer reads each incoming rate email and its attachments, pulling carrier, lane, charges and validity into clean structured fields — and classifying every quote as drayage or shipping so the two never mix. Google Apps Script writes the results straight into the master rate sheet, de-duplicated and time-stamped. The instant a team member enters a route, the sheet returns the matching carriers, their live rates, and the top 5 best-value scenarios, ranked.
How it works
A supplier bids on a constant stream of tenders across multiple procurement platforms — each with its own deposit requirements, fees, compliance certificates, evaluation rules and a hard submission deadline. Run on spreadsheets and chat, tenders slipped through the cracks, deposit cut-offs were missed, and no one could see the real pipeline.
A staged tender management system in ClickUp. Every tender is a task carrying 15+ structured fields — procurement platform, deposit (quoted vs payable), fees, evaluation type, product category, required compliance certificates, performance-guarantee terms and delivery location — moving through a pipeline from Assigned → Inquiry → Rates Comparison → Margin Pending → Ready to Bid → Participated. Live tenders, participated bids, budgetary offers and a lost / hold archive each get their own space, with a dedicated Calls, Meetings & Reminders hub keeping every deadline on schedule.
The bid pipeline
Winning a tender means sourcing the right price from the right manufacturer — out of hundreds of approved suppliers across electricals, instrumentation, safety and pumps. Analysts hand-picked vendors, fired off inquiries one by one, and juggled quotes with no standard way to compare them, delaying every bid.
A structured supplier library of 270+ tagged manufacturers wired into each tender. Per-tender inquiry sub-tasks track every supplier from Inquiry in Progress → Completed → Sent, and a built-in rates-comparison stage lines up quotes side by side before margin is applied — so pricing is consistent and fast, and the best-fit supplier is matched to each product line every time.
A B2B recycling-commodities trading firm was running purchase leads, sales and operations across spreadsheets and chat, split messily between paper and plastic lines and across four regions. Nothing was visible in one place, and hand-offs slipped.
A single ClickUp workspace with dedicated spaces for purchase-lead pipelines (organized by rep and region), separate sales spaces for paper vs. plastic — split further into waste and stock-lot lines — a regional operations space, and a document team space with per-member queues. Custom statuses and views gave every role its own lens on the same data.
Inbound leads arrived raw and inconsistent, reps wasted hours researching and cleaning data by hand, and sensitive contact information wasn't handled with clear controls.
An automated intake flow where new leads are enriched by a Claude-powered agent, scored and routed into the right pipeline via n8n — plus a secure lead-management structure with an enrichment audit trail and controlled access, so data quality and privacy improve together.
A distributed documentation team handled shipping, compliance and trade paperwork with no shared system — status was unclear, and work piled up invisibly against tight deadlines.
A dedicated document-operations space with per-member queues, standardized statuses and a request-to-delivery workflow. Managers get a live view of every document in flight, and SOPs keep quality consistent as the team scales.
Examples of the AI integrations and workflows we build with Claude, n8n and your favorite apps. Everything monitored and managed for you and your team — these are starting points, tailored to how you actually work.
New leads are auto-researched, cleaned and scored by a Claude agent, then dropped into the right pipeline.
Controlled access and an enrichment audit trail so sensitive data is handled safely and traceably.
Draft proposals, quotations, invoices and trade documents automatically from structured data.
Keep your CRM deals and delivery tasks in lockstep across HubSpot, Zoho, ClickUp and more — no double entry.
When a task changes status, the next owner is notified and their task is created automatically.
Scheduled digests and dashboards summarize progress against goals — delivered to inboxes on time.
AI transcribes calls, extracts decisions and creates assigned tasks automatically — nothing slips.
Incoming email is sorted, prioritized and answered with Claude-drafted replies for one-click sending.
Trigger a full onboarding sequence — accounts, docs, tasks and welcome emails — from a single form.
Automatically merge duplicates, fix formatting and keep your CRM and sheets clean and reliable.
Auto-book meetings, send reminders and chase no-shows so your pipeline never goes cold.
Get pinged the moment a KPI slips, a deadline nears or stock runs low — before it becomes a problem.
A system only works if people use it. We offer flexible training and consulting so adoption sticks long after go-live.
Most consultants hand you a slide deck and walk away. We build the system, automate it, train your people and stay to make sure it works — because we've run these operations ourselves.
Let's talk →We've built and run real multi-region operations — not just theorized about them.
Strategy, build, automation and training under one roof, so nothing falls through the cracks.
We optimize for what your team will actually use, with SOPs and training baked in.
Automation and Claude-powered AI are built in from day one, not bolted on later.
Architects AI-powered automations and system designs that turn scattered tools into one connected operation — taking the ordinary stack and making it extraordinary.
LinkedInBuilt and ran a multi-region B2B trading operation across four regions — from one workspace, with the busywork automated.
LinkedIn"For the first time, our leads, sales and operations live in one system — and the busywork just runs itself."
Book a free 30-minute consultation. We'll map your biggest bottleneck and show you exactly how we'd fix it.
Book your free consultation →Pick a time that works and we'll map your biggest bottleneck live on the call. No pressure, no obligation.
Prefer email or phone? Write to info@useweaveai.com or call +1 604 908 0968 / +91 78946 80409 — we reply within one business day.